To register for access to the exclusive Woodland Glade Estate Members Portal, we need to collect some personal information from you.

The information requested on this form includes your name, address, email address and contact telephone number. All fields marked as required must be completed so that we can create and manage your membership account and provide you with access to the Members Portal.

Why we need your information

We will use the information you provide to:

• Verify that you are a resident of the Woodland Glade Estate.
• Create and maintain your Members Portal account.
• Contact you regarding your membership and account where necessary.
• Send your one-time password-setup link, to the email address you provide.
• Help identify and manage your account if you require assistance.
• Protect the security of the Members Portal and prevent unauthorised access.

We will only use your personal information for legitimate purposes connected with administering your membership and providing access to the Members Portal, unless we are required or permitted by law to use it for another purpose.

How we protect your information

We take the security and privacy of your personal information seriously. Your information will be stored securely and access will be limited to people who need it to administer the Members Portal and membership service.

We will not sell your personal information or use it for unrelated marketing purposes without an appropriate lawful basis and, where required, your consent.

How long we keep your information

We will retain your personal information only for as long as it is necessary to administer your membership and Members Portal account, or as required by law. When your information is no longer required, it will be securely deleted or otherwise disposed of in accordance with our data retention procedures.

Your data protection rights

Under UK data protection law, you may have rights in relation to the personal information we hold about you. Depending on the circumstances, these may include the right to:

• Request access to the personal information we hold about you.
• Ask us to correct inaccurate or incomplete information.
• Ask us to delete your personal information where there is no longer a lawful reason for us to retain it.
• Ask us to restrict how we use your information in certain circumstances.
• Object to certain uses of your information.
• Request a copy of your information in a portable format where applicable.
• Make a complaint about how we handle your personal information.

For further information about your rights, or to exercise a right, please contact Woodland Glade Sports Management Company Ltd or Email us at admin@woodlandglade.com.

You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO), if you believe your personal information has not been handled correctly.

Your confirmation

By submitting this registration form, you confirm that:

• The information you have provided is accurate and relates to you.
• You are a current resident of the Woodland Glade Estate.
• You understand that your information will be processed for the purposes of creating, administering and securing your Members Portal account.
• You have read and understood this Privacy and Data Protection Notice.